In fall 2023 we will have some Monday afternoon and some Friday morning meetings, to be able to account for different schedules. Typically will not need all these meetings times, so I will cancel not-needed ones in advance.

You should also be able to view the meeting schedule by adding [email protected] calendar to your Outlook (see screenshot) - let me know if this does not work.

The general plan is to structure the meeting as follows. Times are indicative for now, will need to adapt once this is running):

• General news / updates (10 min)
• Project updates (10 min per project)
  • Here one person responsible for a project can give an update on their reading, results, ask for input etc.
  • Share your screen and briefly present your updates/questions. You can also add links/screenshots/etc to the meeting notes.
  • Leave enough time for discussion/input
• Lab business
  • Depending on the time, we can discuss some lab-related things, for example the website updates. Or, one person can present something they have learned about / are still learning about that might be useful to others. For example a toolbox, a more in-depth paper discussion, LateX tips etc.
  • Add links/screenshots/etc to the meeting notes.
• Wrap-up (10 min)

We can use the time after the meeting to discuss any individual projects on an ad-hoc basis, and/or schedule a separate time for such a discussion. For example when we do not have our recurrent DASYA meetings, are a good slot for more project discussions.

For employees, please remember to add your "Away - Veronika - conference" all-day type meetings in the PURRlab calendar, to see in one go how many people might be missing in a particular week.

• Upcoming and archived agendas can be found on Notion [https://www.notion.so/vcheplygina/Meetings-31d258d217504a5fb8d85ea0e79013dd]
  • Spring 2025: Notes from similar-type meeting are kept in the same Notion note
  • Project updates: there is often a project update per meeting (these can also be filled by MSc student projects if you want feedback from the lab at large)
  • Learnings: this is the part of a meeting where someone shares something they learned/are learning about that might help others (e.g., science communication, getting the most out of Zotero, etcetera)
• In principle, meetings take place in-person at ITU (e.g., 4A09 if available, 4E02 for smaller meetings)
  • Hybrid meetings only when people outside Copenhagen (i.e. employed at other institutions) join
  • If multiple people are away on conferences etc, all-online
• MSc Students: These meetings are completely optional, but you might be interested in attending some to get a feel for what others are working on (check the agenda to see schedule for project updates/learnings)